EMEA Travel Policy for Vendors, Independent Contractors, Consultants, Outsourced Service Providers, and other Approved Vendors
The following policy provides a framework to clarify the circumstances under which Yahoo will reimburse a Vendor for travel expenses.
The policies described herein apply to Vendors, Independent Contractors, Consultants, Outsourced Service Providers, and, other Approved Vendors that perform approved billable services on behalf of Yahoo pursuant to a Yahoo Vendor Master Terms and Conditions (“Agreement”) signed with Yahoo. For the purposes of this document, all third party references listed above will be referred to as “Vendors”.
1. POLICY - GENERAL PRINCIPLES
Yahoo will reimburse for travel expenses incurred while performing services for Yahoo only when ordinary business communications are not sufficient to accomplish the business mission and when pre-approved in writing by Yahoo.
Yahoo will reimburse for pre-approved travel expenses incurred in connection with services provided to Yahoo as long as all expenses comply with this policy.
Yahoo will not reimburse for travel expenses and related items that are not covered by this policy and such expenses remain the sole responsibility of the Vendor.
The following is a partial list of items that are not reimbursable by Yahoo. In general, if this policy does not explicitly identify an item as a covered expense, it is not reimbursable:
This travel policy sets forth the conditions under which Yahoo will reimburse for travel expenses incurred while providing services to Yahoo.
Yahoo has designated “preferred hotels” in locations throughout the world. Lodging should be booked at the least expensive Yahoo preferred hotel in the city to which they are traveling.
OTHER GROUND TRANSPORTATION
All Vendors should invoice Yahoo for travel expenses within thirty (30) days of travel. Receipts should be attached to invoices and sent to Yahoo Accounts Payable for billable expenses. Invoices should reference the Yahoo Purchase Order number for the engagement, if applicable, and expenses should be billed at costs without any additional markup.